Posted tagged ‘Email Backup’

Reduce the PST Size through Email Archiving

May 14, 2010

One of the most important aspect of Email Archiving is to reduce the size of the original Outlook PST file. The Email Archiving solution should be able to offload the content of the Outlook PST file. Outlook performs the best if the size of the PST is under a limited size otherwise as it grows there is effect of the size on the overall performance of the Outlook.

Email Archiving solution should use light weight database to stores the content of the Outlook Emails. There are solution which can come with requirement to install third party database like Microsoft Access or Microsoft SQL Server, I would rather suggest you that you should ignore such products as the cost of third party database will be more than the actual email archiving product. It is recommended for the vendor to use embedded database for their product which doesn’t require any installation of third part database software.

The question does come that how to ensure data is stored in a safe repository, what happen if the storage in which the archived data is stored gets corrupted. My suggestion to vendor will be atleast give a thought to it instead of completely ignoring the question. This is important question and should be carefully answered.

Another important aspect to verify with theĀ  email archiving solution vendor is that how do they ensure the email data cannot be touched. Whether they are storing the email content in database or somewhere else. This is very important factor as many laws prohibit the tampering of the email content in any form.